Organizing Your Digital Life: Photos, Passwords & Storage

December 3, 2025 · IT Security, Productivity, Tip's & Tricks

Each week on the KFGO Tech Segment, we talk about practical ways to make technology work for you — not against you. One of the biggest sources of tech frustration is digital clutter. Whether it’s thousands of unorganized photos, overflowing inboxes, or storage constantly running out, a little organization can make a huge difference.

This week, we’re breaking down simple, effective ways to clean up your digital life.

Remove Duplicate Photos and Videos

Duplicate photos and video files take up unnecessary space — especially videos, which can consume gigabytes quickly.

One tool we recommend is:

Free Duplicate Finder – Videos and Photos
🔗 Microsoft Store: https://apps.microsoft.com/detail/9pnnwb4tq5h0

This free, open-source tool scans your device, identifies exact duplicates, and lets you safely review before deleting.

Secure Your Digital Life With a Password Manager

A password manager is the foundation of good cybersecurity. It stores, generates, and fills in your passwords so you never reuse weak passwords.

At DarkHorse IT, we recommend:

Bitwarden (Free & Open Source)
🔗 https://bitwarden.com

We recently updated our full guide here:
🔗 https://kfgo.darkhorseit.com/an-in-depth-guide-to-setting-up-and-maximizing-bitwarden-for-individual-users/

Clean Up and Organize Your Email

Email clutter doesn’t slow your computer, but it can fill up your cloud storage — especially with Gmail’s 15 GB shared limit.

Here are fast cleanup strategies:

Use Gmail Search Filters

Learn them here:
🔗 Gmail search operators: https://support.google.com/mail/answer/7190

Unsubscribe Easily

Gmail and Outlook both provide one-click unsubscribe buttons.

Tools that automate inbox cleanup:

Clean Email: https://clean.email
Trimbox: https://trimbox.io

Find Out What’s Filling Your Hard Drive

If your computer is running out of space, use:

WinDirStat (Free Disk Usage Analyzer)
🔗 https://windirstat.net

This tool gives you a visual map of your storage, showing which files and folders are using the most space.

Back Up and Organize Your Photos

Once duplicates are removed, choose a cloud service to keep your photos safe and synced.

Google Photos

🔗 https://photos.google.com

Works on Android & iOS
15 GB free (shared with Gmail & Drive)
Smart face/object recognition
More storage via Google One

iCloud Photos

🔗 https://www.icloud.com/photos

Best for Apple users
Automatic syncing between devices
5 GB free
Upgrade with iCloud+

Amazon Photos

🔗 https://www.amazon.com/photos

Unlimited full-resolution photo storage for Prime members
5 GB for videos
Family Vault for shared libraries

After choosing your service:

Enable automatic backup on your phone
Organize with albums or tags
Keep at least one offline backup as well

Final Tips for a Cleaner Digital Life

Use your password manager’s security reports
Regularly empty trash in email & cloud storage
Keep your devices updated